ARTICLE I: NAME
ARTICLE XI: REGISTRATION FEES
ARTICLE XII: AMENDMENTS
ARTICLE XIII: DISSOLUTION
CONSTITUTION OF THE MOUNTAIN INTERSTATE FOREIGN LANGUAGE CONFERENCE
The official name of the Conference is THE MOUNTAIN INTERSTATE FOREIGN LANGUAGE CONFERENCE (hereinafter referred to as the “Conference”). The Conference shall use the acronym “MIFLC.” in order to abbreviate its name for ease of operation.
The existence of the Association shall be perpetual.
A. The purpose of this Conference is to provide an academic forum for all those involved in the advancement of teaching, scholarship, and research on classic and modern foreign languages and their literatures at all levels, and related areas, in the states of Alabama, Georgia, Kentucky, North Carolina, South Carolina, Tennessee, Virginia, and West Virginia.
B. While the forum provided by the Conference is primarily for those residing in the above-mentioned states, interested persons who reside in other states or abroad may also submit papers, chair sections, or participate at the annual language meeting of the Conference.
The legal residence of the Conference shall be that of the Secretary Treasurer.
The Conference shall be a non-profit organization.
The membership of MIFLC is comprised of those who attend its annual Conference and participate in its activities and Business Meeting. All such members are expected to pay the MIFLC registration fees for attending the Conference. The amount of the registration fee for each of the following categories of members shall be determined by the Executive Committee and ratified at the Annual Business Meeting of the Conference.
Members of the Conference are classified as follows:
A. Voting Members:
Active Members. This category consists of all those involved in the teaching, scholarship, and research of classic and modern foreign languages and their literatures referred to in the above Article III. A. and B. including graduate students and high school teachers.
B. Non-voting Members:
Honorary Members. Honorary membership may be awarded at the Annual Business Meeting of the Conference upon recommendation of the Executive Committee to those who have supported and contributed during many years to the success of the Conference.
Section A. Business Meeting. All power of the Conference shall be exercised by and under the authority of the Business Meeting, composed of all the active members referred to in the preceding article VI. A. However, in order to facilitate the transactions of the everyday affairs of the Conference, the Business Meeting may delegate such power upon the Executive Committee.
Section B. Executive Committee, The Executive Committee shall be composed of the President, the Vice-President, the Secretary-Treasurer, the Assistant Secretary-Treasurer, the four preceding presidents, and the Editor of the MIFLC Review. If the site for the annual meeting of the Conference has been approved two years in advance, the person designated to head that meeting at said time may be invited to attend the meeting of the Executive Committee as an observer and as rising Vice-President. In any year, this Committee may meet as many times as necessary if any of its members request such meetings to deal with matters concerning the Conference. With the consent of a majority of the members of the Executive Committee, the President may instead conduct the meeting by conference call or electronic mail.
Section C. To fulfill the responsibilities mentioned in Section A. above, the Executive Committee may establish one or more committees, whether standing (for a term) or ad hoc (for special purposes), with the power to exercise, between annual meetings of the Conference, any and all powers conferred on or duties imposed upon this Constitution, in order to carry out the purposes of the Conference.
Rotation. The sponsoring institution in any given year shall be determined by a rotating system that will give institutions in those states in the MIFLC area a fair opportunity to host the annual meeting of the Conference. The site of this meeting shall be approved by the Executive Committee and ratified at the Business Meeting. The Conference shall be held in a different state each year. If such rotation is not possible, the Executive Committee can endorse a petition to hold consecutive Conferences in the same state.
To host the annual Conference, the sponsoring institution should comply with the procedure established in article IV of the Bylaws.
A. Annual Conference. Once a year, the Conference shall hold its Annual meeting during three days in the month of October, preferably no later than the second week of the month. During those three days (Thursday, Friday and Saturday) the following meetings shall be held.
1. Conference Sessions for the presentation of scholarly papers by members described in Article III. A. and B. of this Constitution. The time and place of each presentation shall appear in the published program of the Conference as well as at the MIFLC website.
2. The Executive Committee shall meet the first day of the annual Conference. Its place and time will appear in the published program of the Conference and in the MIFLC website during the year and before the annual Conference takes place. During this time, any committee member may submit matters for discussion concerning aspects of the annual Conference. If necessary, before the annual meeting the President may also consult, via electronic mail, with the members of the Committee.
3. The Business Meeting shall be held the last day of the Conference with the participation of all registered members attending its annual meeting. The place and time for this meeting will be determined by the current President and announced in the published program and at the MIFLC website. This meeting’s agenda shall include the following matters:
a. to ratify or not all decisions taken by the Executive Committee in the cases required by this Constitution;
b. approval or disapproval of the Secretary-Treasurer’s fiscal annual report;
c. approval and disapproval of the President’s fiscal annual report.
The officers of the Conference are to be university or college foreign language faculty, current and emeritus, and must consist of:
A. A President who will serve for a one-year term, from December 1st through November 30th of the following year. This officer must serve the previous year as Vice-President. He/she must be selected by the host institution among the members of its department(s) of foreign languages with the approval of the Executive Committee, as ratified at the Annual Business Meeting of the Conference. Before approval, the President-Designate must submit to the Secretary Treasurer a letter of invitation, specifying the financial and logistic support, from its chair and dean of the college.
If the President-Designate is not able to fulfill his/her duties, temporarily or permanently, for the one-year term for which he/she was elected, the host institution shall designate an Acting President for the rest of that year and notify the Secretary-Treasurer requesting the approval of its decision by the Executive Committee and his/her ratification at the Annual Business Meeting of the Conference.
The President will have, among other duties established in the Bylaws, the following:
1. to be the official representative of the Conference during his/her year as President;
2. to be the organizer and President of the Conference Annual Meeting;
3. to chair the meetings of the Executive Committee and that of the Business Meeting.
4. to continue participating in the activities of the Executive Committee and of the Business Meeting for the next four years.
B. A Vice-President who is a member of the foreign language department(s) of the next year’s host institution and has been designated as representing the institution for the Conference by its chair and dean, approved by the Executive Committee, and ratified at the annual Business Meeting of the Conference. Upon the expiration of the President’s one-year term, the Vice-President automatically becomes President.
C. A Secretary-Treasurer elected for a five-year term by the Executive Committee and ratified at the Annual Business Meeting. This officer may be re-elected for an indefinite number of subsequent terms. He/she will have, among other duties established in the bylaws, the following:
1. to keep the records of the meetings of the Executive Committee and the Business Meeting as well as any legal or important documents concerning the Conference;
2. to manage the collection of funds that the Treasury of the Conference is entitled to receive from the annual registration fees; and
3. to disburse funds from the MIFLC Treasury as directed by the Executive Committee;
4. to submit to the annual meeting of the Executive Committee a fiscal report on MIFLC treasury for its approval.
D. An Assistant Secretary-Treasurer elected for a five-year term by the Executive Committee and ratified at the Annual Business Meeting of the Conference. This officer may be reelected for an indefinite number of subsequent terms. If needed, the Assistant Secretary-Treasurer will assist the Secretary-Treasurer in his/her duties or in any other activity of the Conference required by the President or the Executive Committee. The Assistant Secretary-Treasurer will substitute for the latter if he/she is not able to fulfill his/her duties temporarily or permanently.
E. The last Four Preceding Presidents, who will serve as voting members of the Executive Committee after his/her term as President has expired, shall attend the conference’s annual Executive Committee and Business Meetings for the following four years, and will advise the President and Vice-President on questions they may have about planning and managing the annual Conference.
3. The Editor of MIFLC Review. The Editor shall insure the regular publication of the MIFLC Review, which is the official Journal of the Conference. The editor may be assisted by an Editorial staff. The Editor may appoint any additional staff needed to carry out his/her duties.
Registration fees for Active Members referred to in Article VI. A. shall be determined by the host institution within the limits established by the Executive Committee each year.
The Executive Committee may receive a proposed amendment(s) to the Constitution and the Bylaws with signatures of twenty-five Active Members present on the first day of the Annual Conference. Any amendment(s) must be approved by a majority vote of the Executive Committee and ratified by a two-thirds vote of the active members in good standing present at that year’s Business Meeting.
If any member of the Executive Committee proposes an amendment(s) to the Constitution and Bylaws, it shall be approved by majority vote of its members present, and shall be sent to the Business Meeting of that year for ratification by two-thirds vote of active members in good standing at that meeting.
If the amendment(s) is ratified, it shall be reintroduced during the following annual Business Meeting for a definite approval by a two-thirds vote of active members present at the meeting. Once approved, the proposed amendment(s) shall be in effect the day after its approval.
The Mountain Interstate Foreign Language Conference shall be dissolved upon the recommendation of two-thirds vote of the Executive Committee, which shall send its decision to the Business Meeting for consideration and approval. Once the matter has been moved, discussed, and approved in two consecutive annual Business Meetings of the Conference by two-thirds vote of its active members in good standing, the proposed dissolution shall be in effect the day after its approval.
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